Free editable waiver sample

Personal Training Waiver Template

Edit, copy, or download this free sample. Includes activity-specific wording, participant details, and signature lines.

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Personal Training Waiver — Sample
Business / organization: [Business name]
Location: [Address]
Date / session: [Date and session]

PARTICIPANT AND CONTACT DETAILS
Client full name and contact details: ____________________
Assigned trainer or coaching program: ____________________
Session location and first appointment date: ____________________
Emergency contact name, relationship, and phone: ____________________
Participation concerns the trainer needs to discuss: ____________________
Guardian name where youth training is offered: ____________________
Participant or guardian signature and date: ____________________

ACTIVITIES COVERED
We provide one-to-one personal training with strength exercises, resistance equipment, conditioning, and coached movement sessions.
Included activities and operating details: [Adapt this description to your operation.]

ACKNOWLEDGEMENT OF RISKS
I understand that personal training involves risks, including:
• Muscle or joint strain from resistance exercises
• Loss of balance during single-leg or moving exercises
• Contact with weights, bands, cables, or training benches
• Fatigue or dizziness during conditioning work
I understand that these examples do not describe every possible risk.

AGREEMENTS
☐ I will tell my trainer when I need to pause, change, or stop an exercise.
☐ I will ask for clarification before attempting an unfamiliar movement or equipment setup.
☐ I understand that coaching involves physical exertion and that my program may need adjustment between sessions.

RELEASE AND CONSENT — SAMPLE WORDING
To the extent permitted by applicable law, I voluntarily assume the risks described in this agreement and release [Business name] from claims arising from my participation in the described activities, except claims that cannot lawfully be released.
If signing as a parent or guardian, I confirm my authority to consent to the named minor’s participation. This consent does not release rights that applicable law does not allow a parent or guardian to waive.

SIGNATURE
I have read this agreement and had the opportunity to ask questions before signing.
Signer name: ____________________
Parent / guardian name (if applicable): ____________________
Signature: ____________________    Date: ____________________

Sample for adaptation and legal review. Have qualified counsel review the completed agreement for your operation and jurisdiction before use.

Sample for adaptation. Have qualified counsel review your completed agreement for your operation and jurisdiction before use.

From sample to signed waiver

Get the paperwork done before arrival.

Share the waiver before the initial appointment so the trainer can confirm completion and discuss requested adjustments before setting out equipment.

1. Build your digital version. Start with this activity in the AI wizard, then edit your draft and fields.
2. Share your published waiver. Send the signing link ahead of time or display its QR code.
3. Find the signed record. Look up completed waivers when people arrive.

Create my digital waiver

Free to start. No credit card required. Your activity is prefilled; sample edits are available through copy or download.

Your business

Personal Training Waiver

Review the agreement, add your details, and sign.

Client full name and contact details

I will tell my trainer when I need to pause, change, or stop an exercise.

Signature

Complete waiver

Illustrative signing preview. Your published form reflects the fields and wording you choose.

01
Client and trainer details
Identify the client and the business delivering coaching. Name the assigned trainer or program so a substitute coach can find the relevant record.
02
Session setting and services
Describe strength, conditioning, and movement instruction, plus the locations included. Add remote sessions only if you offer and have reviewed that service.
03
Exercise risks and agreement
Explain exertion, resistance loading, balance work, and equipment hazards alongside your professionally reviewed participation and release terms.
04
Client communication
Explain how clients request a different exercise, report discomfort, and update relevant participation information. Give concerns a clear route to the trainer.
05
Emergency arrangements
Collect an emergency contact and identify the session location. For home visits, agree how the trainer will access the training space.
06
Consent and signature
Capture the client or applicable guardian signature. Keep package charges, cancellation fees, and optional progress photographs separately labeled.

Put it into practice

Make arrival easier for your team.

01
Include the signing link with the consultation confirmation
02
Set aside time to discuss submitted concerns before the first working set
03
When assigning a substitute trainer, pass on the relevant session context through your established staff process

Before publishing

Make it specific to your operation.

01
Identify who provides coaching when renting space from another gym
02
Describe the actual equipment and session locations
03
Choose participation questions your trainer will review before exercise
04
Define a separate process for material program changes
05
Review the final wording with counsel and your insurer

Questions to settle

Review before you publish.

Is a personal training waiver the same as a health questionnaire?

No. The waiver records participation terms and acknowledgements. Use your established screening process for exercise decisions, and collect only information the trainer needs and is prepared to review.

What changes when sessions happen in a client's home?

Identify the training address, who supplies equipment, and how the space will be prepared. Discuss pets, furniture, and available floor space before the session rather than discovering obstacles during a movement.

Can I use this for online personal training?

Adapt it to describe remote instruction, client-controlled equipment, and how communication works if the connection drops. An in-person template should not silently extend to a different delivery format.

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Put your waiver to work

Create your digital personal training waiver.

Start with your activity in the AI wizard. Edit your waiver, share a signing link, and find completed records before check-in.

Create my digital waiver

No credit card required.

Personal Training Waiver Template

Read it. Edit it. Make it yours.

Get the paperwork done before arrival.

Personal Training Waiver

Client and trainer details

Session setting and services

Exercise risks and agreement

Client communication

Emergency arrangements

Consent and signature

Make arrival easier for your team.

Make it specific to your operation.

Review before you publish.

Create your digital personal training waiver.