Free editable waiver sample

Escape Room Waiver Template

Edit, copy, or download this free sample. Includes activity-specific wording, participant details, and signature lines.

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Escape Room Waiver — Sample
Business / organization: [Business name]
Location: [Address]
Date / session: [Date and session]

PARTICIPANT AND CONTACT DETAILS
Player full name and date of birth: ____________________
Player email and phone number: ____________________
Booking contact name, room title, and session date: ____________________
Emergency contact name and phone: ____________________
Guardian name and relationship for a minor: ____________________
Participation or accommodation questions for staff: ____________________
Participant or guardian signature and date: ____________________

ACTIVITIES COVERED
Timed indoor escape room games with themed puzzles, interactive props, game-master briefings, and private group bookings.
Included activities and operating details: [Adapt this description to your operation.]

ACKNOWLEDGEMENT OF RISKS
I understand that escape room involves risks, including:
• Trips in dimly lit rooms or around puzzle fixtures
• Collisions with teammates during hurried movement
• Startle responses to sudden sound or scenery effects
• Discomfort in enclosed spaces or crawling passages
• Pinches or injuries from forcing props or doors
I understand that these examples do not describe every possible risk.

AGREEMENTS
☐ I will follow the game master's instructions and marked prop restrictions.
☐ I will ask staff how to stop or leave the experience before play begins.
☐ I will raise questions about the room's movement or sensory requirements before entering.

RELEASE AND CONSENT — SAMPLE WORDING
To the extent permitted by applicable law, I voluntarily assume the risks described in this agreement and release [Business name] from claims arising from my participation in the described activities, except claims that cannot lawfully be released.
If signing as a parent or guardian, I confirm my authority to consent to the named minor’s participation. This consent does not release rights that applicable law does not allow a parent or guardian to waive.

SIGNATURE
I have read this agreement and had the opportunity to ask questions before signing.
Signer name: ____________________
Parent / guardian name (if applicable): ____________________
Signature: ____________________    Date: ____________________

Sample for adaptation and legal review. Have qualified counsel review the completed agreement for your operation and jurisdiction before use.

Sample for adaptation. Have qualified counsel review your completed agreement for your operation and jurisdiction before use.

From sample to signed waiver

Get the paperwork done before arrival.

Share the signing link with the booking contact to forward to every player, then check completed records against the arriving team before the room briefing.

1. Build your digital version. Start with this activity in the AI wizard, then edit your draft and fields.
2. Share your published waiver. Send the signing link ahead of time or display its QR code.
3. Find the signed record. Look up completed waivers when people arrive.

Create my digital waiver

Free to start. No credit card required. Your activity is prefilled; sample edits are available through copy or download.

Your business

Escape Room Waiver

Review the agreement, add your details, and sign.

Player full name and date of birth

I will follow the game master's instructions and marked prop restrictions.

Signature

Complete waiver

Illustrative signing preview. Your published form reflects the fields and wording you choose.

01
Player and game details
Ask for the player's name, booking name, room title, and session date. Keep the purchaser's contact details distinct from the identity of each participant.
02
Experience and sensory effects
Describe the actual room: low lighting, sound effects, confined spaces, crawling, or moving scenery where present. Give useful participation information without publishing puzzle solutions.
03
Movement and prop risks
Explain foreseeable trips, collisions, and contact with scenery. State which objects guests may handle and how staff identify props that must stay in place.
04
Leaving the game and requesting help
Insert the room's real exit procedure, stop signal, and method for contacting the game master. Explain whether a player can step out and rejoin.
05
Youth participation and accommodations
Record guardian details where required and explain adult-supervision rules. Provide a contact route for accessibility or sensory questions before assigning the room.
06
Participation agreement and signature
Place reviewed release language beside the signature and date. Treat promotional photos or marketing messages as separate choices rather than part of puzzle participation.

Put it into practice

Make arrival easier for your team.

01
Include the room name in the waiver message so groups choose the correct experience
02
Place a walk-in QR code in the lobby before the briefing area
03
Recheck the player list when a booking adds someone at the last minute

Before publishing

Make it specific to your operation.

01
List effects and physical requirements separately for each room
02
Describe exit access without implying players are physically trapped
03
Set the actual minimum age and accompanying-adult policy
04
Decide how late arrivals complete signing before joining
05
Have counsel and your insurer review the finished agreement

Questions to settle

Review before you publish.

Can the booking organizer sign for the entire team?

Do not assume that paying for a booking gives someone authority to consent for other adults or children. Collect each player's agreement and use your approved guardian process for minors.

Should a horror room use different wording?

Describe its specific effects, actor interaction, darkness, and movement requirements. A separate version is useful when those conditions differ materially from your puzzle-only rooms.

How can we explain risks without spoiling the game?

Name the type of experience rather than the solution: low lighting, sudden sounds, narrow passages, or optional crawling. Staff can answer individual participation questions privately before the briefing.

Keep researching

Escape room waiver operations guide →

Read the operational guide before adapting the template to your workflow.

Explore the waiver template library →

Find another starting point for the activities and programs you offer.

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Model how pre-arrival completion could change the time staff spend on waiver check-in.

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Put your waiver to work

Create your digital escape room waiver.

Start with your activity in the AI wizard. Edit your waiver, share a signing link, and find completed records before check-in.

Create my digital waiver

No credit card required.

Escape Room Waiver Template

Read it. Edit it. Make it yours.

Get the paperwork done before arrival.

Escape Room Waiver

Player and game details

Experience and sensory effects

Movement and prop risks

Leaving the game and requesting help

Youth participation and accommodations

Participation agreement and signature

Make arrival easier for your team.

Make it specific to your operation.

Review before you publish.

Create your digital escape room waiver.